Why a POS System is The Right Tool for The Right Job
One of the many challenges for business owners is finding the right tools to help them manage their businesses. Without the right tools, managing a business can become chaotic and expensive.
Imagine yourself ending the day with a stack of ledgers to account for all the products sold, the inventory that needs to be ordered, the taxes you have to pay, the hours your employees worked and more. Businesses used to hire bookkeepers to do this all day. Now, because business is run on such tight margins, you’re trying to do this yourself in the evenings or on weekends.
All that free time you thought you would have when you started your business gets eaten up by… well, running your business. Never mind the school play your son or daughter is in, squeezing in an occasional round of golf or even spending time with your spouse.
My husband Michael is an amateur chef and loves to be in the kitchen creating something new and decadent for our family to eat. He tells me all the time “use the right tool for the right job.” One night while trying to help in the kitchen, Michael asked me to chop up some vegetables. Simple enough, right? So, I got started…
I looked over and saw Michael staring at me with mild amusement while dodging vegetable peelings and the occasional errant piece of carrot shooting across the kitchen like a missile. Frankly, I don’t know what was so amusing – I thought I was doing a fine job. He walked over and politely shuffled me to the other side of the counter and said, “Using the right tools for the right job makes everything go smoother”.
I watched as Michael cleared my workspace and meticulously set up his workstation with the proper size cutting board instead of the small 6 inch cheeseboard, a vegetable peeler instead of the paring knife I was using, a chef’s knife rather than a steak knife, and a bowl to catch the peelings. I was admittedly in awe as I watched his precision knife skills and the ease with which he worked using the right tools for the job.
As an added bonus, there were no carrot missiles flying around the kitchen and what would have taken me 15 minutes (and possibly a fingertip or two) to do was done in about 3 minutes.
I tell you this not to give you an idea of the totality of my ineptitude in the kitchen, although that is real 😊, but to offer an example of where having the right tool for the right job creates a better outcome.
Are You Using the Right Tools for Your Business?
What’s true in my kitchen is true in business.
Are your employees still punching a time clock? Are you creating written schedules and tracking with sign in sheets? Wouldn’t it be better to have employees easily sign in and out of their shifts using a system that automatically calculates hours and pay?
Are you manually counting stock and using spreadsheets to manage inventory and order new stock? Are you analyzing what is or what is not selling? Wouldn’t having a system that automatically kept inventory and let you know what items are not moving well and which are then alert you of low stock quantities and when an order may be necessary be a better way?
Is your capturing of customer data such as email, birthday, buying habits etc. nonexistent? Are you reminding yourself of important customer birthdays with post its strewn around your office? Would a system that captured all of your customer’s data to provide them with incentives to purchase more of what they like and introduce them to new products they may enjoy be a better alternative? Would sending them a post card or email around their birthday increase their loyalty and allow you to market to them more often?
Are you spending your weekends and evenings manually maintaining spreadsheets and combining data to produce reports of dubious accuracy? Are you not producing reports of the information at all? Wouldn’t having multiple, accurate and preset reports with the click of a button be a better way? Would creating custom reporting to reflect the needs of your unique business with a custom report tool be better than no reporting at all?
Streamline your business with a full-featured POS system that keeps you up to date with the latest payment processing technologies, and helps you easily manage your day to day operations.
With a POS system, you can manage employees, improve customer loyalty, improve cash flow and inventory management, understand your customer buying habits and keep what your customers want in stock, create easy to use, one click reports on the health of your business, easily manage vendors, table mapping for your restaurant, manage scheduling for your beauty parlor, and more.
The Right Tool for the Right Job Saves You Time and Money
Whether it’s equipment needed to perform a task or software applications to handle processes and reporting, it’s important for your business to have the right tools.
Having the right tools can save you money in manpower, inventory control and more. It can help you create efficiencies in running your business and help keep you from making poor buying decisions with robust reporting tools.
After all, as business owners, we all want to save some money and be able to enjoy the little things in life again. So talk to your merchant services team today and create the time, the money and the peace of mind to laugh at all the miscues in your child’s first school play, grab some time to decompress and improve your handicap or get in the kitchen and cook that great meal with your spouse.
A POS system can save you money and time and isn’t that what we all want.
If you’d like to get started with a POS system that can save you time and money you can give us a call at (540) 446-0826. We’d be glad to help!